Google Workspace Updates

We’re introducing a new toggle that lets users choose whether they want to have “Take notes for me” start automatically any time they are hosting a meeting. 

Previously, meeting hosts had to manually enable “Take notes for me” when they scheduled a call. Hosts and select participants could also enable the experience during a call. With this update, users can choose to enable this feature any time they host meetings.

This new toggle is OFF by default. Users can choose to enable or disable it at any time. There are also no changes for hosts or select participants to turn meeting notes off at any time during a meeting. 

Google Meet Speech Translation allows translation in near-real time, bridging language barriers across users and organizations. The feature is currently available in alpha but will launch more broadly in beta on January 27, 2026.

Starting today, admins will see a setting to control this feature in the Admin console under Meet service settings > Gemini settings. It will be ON by default and can be disabled at the OU level.

A few important things to note:

Speech translation admin setting

Note that these admin settings do not affect users participating in the current alpha program.

Rollout pace

Admin setting

End user feature

Availability

Available for Google Workspace:

Resources

Last year, we made Gemini in Classroom available to all Google Workspace for Education editions with features to help educators create content and resources through one central destination in Classroom.

Starting today, educators can now generate and share audio lessons to help students engage more deeply with instructional content and support various learning modalities. Educators will be able to customize the target grade, topic, and learning objectives to ensure the content is a customized companion to other aspects of the topic they are teaching. They’ll also be able to specify the type of audio discussion, like the number of speakers, and aspects of conversation such as whether it’s in an interview or conversational style.

Getting started

Rollout pace

Availability

What’s changing

We previously announced an open beta for migrating files from Dropbox to Google Drive in the New Data Migration service. This functionality is now generally available.

Admins can use the New Data Migration service to migrate data from Dropbox business accounts, including files, folders and associated permissions, helping organizations transition to Google Workspace quickly and easily.

Example of a running Dropbox migration

We’re launching a new administrative control to assist admins who decide to disable Apple Intelligence Writing Tools within Google Workspace apps.

With Apple's Writing Tools, part of Apple Intelligence in iOS 18.1 and later, users have options to proofread, rewrite, or summarize text. To offer additional data protection and mitigate risk on iOS devices, we are adding a dedicated setting in the Google Admin console. When this setting is turned off by an admin, the "Writing Tools" option will not appear when a user selects text within participating Google Workspace apps on their iOS device.

This feature enhances your organization's security posture by giving you granular control over how sensitive data is handled on managed iOS devices and mitigates potential conflicts with established data loss prevention (DLP) policies.

Additional details

• This setting applies to devices under both basic and advanced mobile management. 
• Changes to this setting may take up to 24 hours to propagate, although they typically happen more quickly.
• Participating Google Workspace apps on iOS (including iPadOS) platforms include Gmail, Drive, Docs, Sheets, Slides, Meet, and Chat.

With protection

Without protection

Getting started

Rollout pace

Availability

Available for Google Workspace:

Also available for:

Resources