Notefy – AI Meeting Notes, Summaries & Presentations

Why you might consider alternatives to Granola

• Granola does not record audio or video, so there’s no playback and no reliable way to verify transcripts
• Some users report issues with speaker separation and transcript organization
• Reddit discussions highlight the lack of an API or Google Workspace integrations

Without these features, notes cannot be automatically synced with the tools teams use, limiting Granola to personal use rather than collaborative workflows.

For individuals seeking a minimal, distraction-free assistant, Granola can suffice. However, for teams that require compliance, governance, integrations, and verifiable records, it may fall short.

Keep reading to explore enterprise-ready alternatives to Granola.ai.

Notefy.pro – Best all‑around meeting AI for teams & individuals

Notefy is an AI meeting assistant that turns recordings into notes, summaries, and ready-to-share presentations. Upload a meeting securely to get accurate multilingual transcription and an AI chatbot trained on your meeting so you can ask questions and get instant answers. Instantly share outputs with teammates and connect via integrations like Slack and Discord.

Why Notefy stands out

• AI‑generated summaries, action items, and searchable history
• Deep integrations with Slack, project management tools, calendars, and CRMs
• Enterprise‑ready governance and admin controls
• Flexible recording modes to suit both individual and team workflows
• Beautifully designed UI & easy to use
• Most affordable alternative, with token based pricing

Best for: Both individuals & Mid‑market and enterprise teams that want robust automation and insight extraction from meetings.

Otter.ai – Real‑time transcription with limits

Otter.ai is a well‑known real‑time transcription tool with collaboration features. It does a solid job at turning spoken words into text, but its workflows tend to stay inside Otter rather than connecting deeply into broader team systems.

Where it falls short

• Behaves more like a standalone app than a true meeting knowledge layer.
• Limited emphasis on turning calls into reusable assets like decks and structured summaries.
• Less opinionated workflows compared to Notefy.

Best for: Teams that mainly need live transcription and basic sharing, and are okay with minimal workflow automation.

Fireflies.ai – Powerful, but heavy to set up

Fireflies.ai focuses on recording and indexing calls with automations into CRMs and productivity tools. It is powerful, but the interface and setup can feel heavy for smaller teams that just want clear outcomes from each meeting.

Where it falls short

• Requires more configuration to get value out of the automations.
• Less focused on simple, shareable outputs like summaries and decks.
• Can feel complex compared to Notefy’s streamlined, opinionated flows.

Best for: Sales and ops teams comfortable managing more complex automations to connect meetings to their CRM.

MeetGeek.ai – Searchable, but easy to ignore

MeetGeek.ai offers summaries and searchable archives with collaboration features. It gives you a decent history of past meetings, but the insights often stay locked in the app rather than flowing into where the rest of your team works.

Where it falls short

• Feels more like another inbox of transcripts than an action‑driving tool.
• Weaker focus on turning meetings into reusable assets, like decks and AI Q&A.
• Less suited for teams that care about governance and structured outcomes.

Best for: SMBs that want searchable notes but do not yet need deeper governance or advanced downstream outputs.

Fathom – Great starter, harder to scale

Fathom is a popular free option that captures highlights and sends summaries, which is great for individuals. For growing teams, though, it can be limiting: control, structure, and cross‑meeting context are far less robust than in a product like Notefy.

Where it falls short

• Optimized for individuals more than serious team collaboration.
• Weaker governance and admin controls for scaling usage across a company.
• Summaries are useful, but lack the depth of structured outputs you get with Notefy.

Best for: Individuals and small teams testing AI summaries before moving to a more powerful platform.