I needed a time tracker that handled retainers, let me write proper multi-line descriptions, and pushed everything straight to Xero as invoices. Nothing did all three. So I built one.
JB
Jonathan Bird
Freelance Web Developer · Creator of Hour Cap
Write once.
Bill with it.
Most time trackers give you a single line. Hour Cap lets you write detailed, multi-line descriptions on every entry. When you push to Xero, those descriptions become your invoice line item text.
No rewriting. No copy-pasting. No filling in details from memory weeks later.
- Rich multi-line descriptions per entry
- Manual entry or start/stop timer
- Descriptions flow straight onto Xero invoices
Description
Redesigned the header navigation to support mobile breakpoints.
Tested on iOS Safari and Chrome Android. Fixed z-index layering issue with the dropdown menu.
Redesigned the header navigation to support mobile breakpoints.
Tested on iOS Safari and Chrome Android. Fixed z-index layering issue with the dropdown menu.
1.75 hrs × $150.00 $262.50
Retainer
Monthly · Feb 1 - Feb 28, 2026
6.5 / 8.0h 11 days remaining
81.3% used 1.5h remaining
Budgets that fit your workflow
Recurring retainers that auto-reset every billing period. Fixed-price budgets for scoped projects. Or no budget at all. Hour Cap tracks usage automatically and shows visual progress with configurable alert thresholds.
- Retainer budgets that auto-reset each period
- Fixed-price budgets for scoped projects
- Or skip the budget and just track time
- Visual progress bars with alert thresholds
Weekly Fortnightly Monthly Quarterly Custom
Push straight to Xero
Sync your contacts from Xero, then push tracked time as invoice line items complete with hours, rates, and the full descriptions you wrote. Review, adjust if needed, and send from Xero.
Your existing Xero workflow stays exactly as it is. Hour Cap just fills in the gap between tracking your time and getting it onto an invoice.
Built for teams
Invite members to your organisation. Everyone tracks their own time, managers review and approve timesheets, and Hour Cap resolves the right billable rate automatically.
- Role-based access control
- Cascading billable rates
- Timesheet approvals before invoicing
- Everyone tracks time, managers see it all
Review before you bill
Team members submit weekly timesheets for review. Managers approve or reject with a reason. Only approved time gets invoiced, so nothing goes out the door until someone's checked it.
- Weekly timesheet submissions
- Manager approve or reject with reason
- Full audit trail of who approved what
Timesheet Review
MR
Matt Rivera
Feb 10 – 16 · 32.5h
Pending
SK
Sarah Kim
Feb 10 – 16 · 28.0h
Approved
JB
Jonathan Bird
Feb 10 – 16 · 36.0h
Approved
Built for service businesses that bill hours
Whether you run retainers, deliver fixed-price projects, or bill by the hour, Hour Cap keeps you on top of every hour and every dollar.
Freelancers & Contractors
Solo billing made simple. Track, describe, and invoice in one flow.
Agencies & Consultants
Manage retainer budgets across multiple clients and projects.
IT & Software Development
Sprint-by-sprint tracking with transparent billing for ongoing contracts.
Law Firms
Detailed time records with descriptions that stand up to client scrutiny.
Trades & Maintenance
Log hours on the go and push detailed job summaries to Xero.
Accountants & Bookkeepers
Track advisory hours and compliance work across your client base.
Know where your time goes and what it's worth
Time and revenue reports broken down by client, project, and month. See total hours, revenue, and average rates at a glance. Filter by period, client, or project.
February 2026
Monthly Summary
Start tracking time today
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